Now Hiring - Portfolio Community Manager (NorthCentral NJ) in Bloomfield, NJ

The Portfolio Property Manager is responsible for providing the overall supervision of several community associations. This position is also responsible for managing the relationships with the Board of Trustees and homeowners of the community and overseeing the maintenance of the grounds, common areas and other property assets.  The Portfolio Property Manager interacts with internal and external customers including homeowners, vendors, board members, and committee members.

This position is a remote position with weekly travel to the following areas:

[Bloomfield, Summit, Jersey City, Glen Ridge, and Clifton]

Duties include but not limited to:

• Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Trustees and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Trustees and in accordance with the management agreement.
• Ensure community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Trustees.
• Provide and/or oversee recommendations to the Association Board of Trustees and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure Board of Trustees is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist Board of Trustees with architectural review process and/or routine inspections as necessary.
• Responsible for maintenance of database, including updating resident information.
• Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
• Responsible for oversight of staff as the contract provides.
• Coordinate and/or oversee inspection of building facilities and/or common areas and arrange appropriate follow-up actions as required.
• Oversee the AP process in accordance with home office processes and procedures.
• Other duties as assigned.

Qualifications

• CMCA designation or higher preferred
• Associate Degree required and 1 to 2 years community association/condominium management experience
• Bachelor’s Degree Preferred
• Valid NJ Driver’s License
• Strong knowledge of financial reports and budgets with math skills required to read, understand and create spreadsheets, flow charts, and graphs.
• Experience with contract negotiation and facility management.
• Exceptional communication skills both written and verbal with a polished, professional, and friendly demeanor
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, and the Community Association Manager, and how those roles interface with the requests of homeowners.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail-oriented and a team player.
• Time management and time-critical prioritization skills.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Experience:

• COA/HOA or Co-op management: 1 year (Required)
• Property management: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person